Our privacy policy

Your personal information and privacy

Your privacy and personal information is very important to us at Gemexx Pty Ltd T/as The Mortgage Approval Company and PreApproveMyLoan.com.au (The Group). We are committed to respecting your right to privacy and protecting your personal information. We are bound by the the Privacy Act 1988 (Commonwealth) and all relevant Privacy Principles under State legislation, as well as other applicable laws and codes affecting your personal information. We are trained to respect your privacy in accordance with our standards, policies and procedures.

The Group and its Agents and Associated Companies includes mortgage brokers, mortgage lenders, and insurance organisations.

About this Privacy Policy

Our Privacy Policy outlines how we manage your personal information. It also describes generally the sorts of personal information held and for what purposes, and how that information is collected, held, used and disclosed.

Our Privacy Policy applies to all your dealings with us via our website PreApproveMyLoan.co.au. However, depending on the Agent or Associated Company with which you deal, further privacy information may apply in addition to the matters discussed in this Privacy Policy.

Please check our website regularly for any updates to our Privacy Policy.

Collecting your personal information

If you are acquiring a product or service from Gemexx Pty Ltd , The Mortgage Approval Company or PreApproveMyLoan.com.au it will collect and hold your personal information for the purposes of:

providing you with the relevant product or service (including assessing your application and identifying you)
managing and administering the product or service, protecting against fraud where it is a finance, or insurance, product or service.
The Group may also collect your personal information for the purpose of letting you know about products and/or services provided by The Group that might better serve your financial, lifestyle needs or promotions or other opportunities in which you may be interested.

The information collected may include your name, address, postal and/or email address, date of birth, financial details, tax file number or other information the The Group considers necessary..

We will, if it is reasonable or practicable to do so, collect your personal information from you. This may happen when you fill out a product or service application or an administrative form ( eg a change of address form) or when you give us personal information over the telephone or viaThe Group’s website.

In certain cases we collect your personal information from third parties. For example, we may need to collect personal information from a credit reporting agency, your representative (such as a legal adviser), your financial adviser, your employer or publicly available sources of information or any of the other organisations identified below under "Using and Disclosing Your Personal Information".

Using and disclosing your personal information

In line with modern business practices common to many financial institutions and to meet your specific needs (such as where you have a financial adviser) we may disclose your personal information to the organisations described below. Where your personal information is disclosed we will seek to ensure that the information is held, used or disclosed consistently with the National Privacy Principles, any relevant Privacy Principles under State legislation and other applicable privacy laws and codes.

The relevant organisations are those

involved in providing, managing or administering your product or service such as third party suppliers, Agents, Associated Companies, other entities within The Group, printers, posting services, call centres, lenders mortgage insurers and our advisers
Agents, Associated Companies and entities within The Group who wish to tell you about their products or services that might better serve your financial, e-commerce and lifestyle needs or promotions or other opportunities, and their related service providers, except where you tell us not to
who are your financial advisers and their service providers
involved in maintaining, reviewing and developing our business systems, procedures and infrastructure including testing or upgrading our computer systems
involved in a corporate re-organisation of The Group
involved in a transfer of all or part of the assets or business of a The Group
involved in the payments system including financial institutions, merchants and payment organisations
involved in product planning and development
which are your representatives including your legal advisers
as required or authorised by law, for example, to government or regulatory bodies for purposes related to public health or safety, the prevention or detection of unlawful activities or to protect public revenue
where you have given your consent.

In addition, for The Group organisations offering

finance products or services - other organisations to which personal information is usually disclosed are credit and fraud reporting agencies, debt collection agencies, mortgage insurance companies, your guarantors, organisations involved in valuing, surveying, or registering a security property or which otherwise have an interest in such property, purchasers of debt portfolios, underwriters, re-insurers and other organisations involved in our normal business practices (such as securitisation)
broking services or personal investment products - other organisations to which personal information is usually disclosed are superannuation and managed funds organisations and their advisers, organisations in which you invest and other organisations involved in our normal business practices (such as securitisation)
trustee or custodial services - other organisations to which personal information is usually disclosed are superannuation and managed funds organisations and their advisers and other organisations involved in our normal business practices
life insurance products or general insurance products - other organisations to which personal information is usually disclosed are medical professionals, medical facilities, health authorities, assessors, underwriters, reinsurers and fraud detection agencies and other organisations involved in our normal business practices. Your personal information may also be used in connection with such purposes. Because we operate throughout Australia, some of these uses and disclosures may occur outside your State or Territory . In some circumstances we may need to obtain your consent before this occurs.

Because we operate throughout Australia and overseas, some of these uses and disclosures may occur outside your State or Territory and/or outside of Australia. In some circumstances we may need to obtain your consent before this occurs.

Marketing our products and services

We may use or disclose your personal information to let you know about, and develop, products and services from across The Group that might better serve your financial, e-commerce and lifestyle needs or promotions or other opportunities in which you may be interested. For example, we may do this after an initial marketing contact. You can contact us at any time if you no longer wish us to do so (see "Contacting Us" below).

Keeping your personal information accurate and up-to-date

We aim to make sure that the personal information we collect, use or disclose is accurate, complete and up-to-date. We will take reasonable steps to make sure this is the case. This way we can provide you with better service.

If you believe your personal information is not accurate, complete or up to date, please contact us (see "Contacting Us" below).

Protecting your personal information

We store information in different ways, including in paper and electronic form. The security of your personal information is important to us and we take reasonable steps to protect it from misuse and loss and unauthorised access, modification or disclosure. Some of the ways we do this are:

confidentiality requirements for our employees
document storage security policies
security measures for systems access
providing a discreet environment for confidential discussions
only allowing access to personal information where the individual seeking access has satisfied our identification requirements
access control for our office
the security measures described below under "Our Websites".

Your privacy on the Internet

Our Websites

We take care to ensure that the personal information you give us on our websites is protected. For example, our websites have electronic security systems in place, including the use of firewalls and data encryption. Depending on the The Group entity with which you deal, user identifiers, passwords or other access codes may also be used to control access to your personal information. Please refer to the website of The Group entity with which you transact electronically for more information on our website specific privacy and security procedures.

Links to Other Sites

You may be able to access external websites by clicking on links we have provided. Those other websites are not subject to our privacy standards, policies and procedures. You will need to contact or review those websites directly to ascertain their privacy standards, policies and procedures.

Gaining access to your personal information

You can gain access to your personal information. This is subject to some exceptions allowed by law. Factors affecting a right to access include:

access would pose a serious threat to the life or health of any individual
access would have an unreasonable impact on the privacy of others
a frivolous or deemed an inappropriate request
the information relates to a commercially sensitive decision making process
access would be unlawful
access would prejudice enforcement activities relating to criminal activities and other breaches of law, public revenue, a security function or negotiations with you
legal dispute resolution proceedings
where a third party has given us health information about you in confidence
denying access is required or authorised by or under law
We will give you reasons if we deny access

Using Government Identifiers

Although in certain circumstances we are required to collect government identifiers such as your tax file number, Medicare number or pension card number, we do not use or disclose this information other than when required or authorised by law or unless you have voluntarily consented to disclose this information to any third party.

Dealing with us anonymously

You can deal with us anonymously where it is lawful and practicable to do so. For example, if you inquire about our home loan products and interest rates you do not need to provide your personal details.

Your sensitive information

Without your consent we will not collect information about you that reveals your racial or ethnic origin, political opinions, religious or philosophical beliefs or affiliations, membership of a professional or trade association, membership of a trade union, details of health, disability, sexual orientation, or criminal record. This is subject to some exceptions including:

the collection is required by law
when the information is necessary for the establishment, exercise or defence of a legal claim.

Resolving your privacy issues

If you have any issues you wish to raise with The Group, or would like to discuss any issues about our Privacy Policy, then you are able to do so a number of ways:

You are always welcome to speak directly to our staff and they will do their best to resolve your issue. If investigation is required we will keep you advised of progress. If staff are unable to resolve the matter, it will be escalated as appropriate to facilitate a resolution.
You call us on 1300 855 670 any time between 9am and 5pm Monday to Friday EST.
You can email your issue on feedback@preapprovemyloan.com.au